Careers

Part Time Virtual Assistant (Remote)

Position Overview:

Mind Over Matter Health & Fitness is seeking a US based Virtual Assistant to provide comprehensive administrative support to the owner/founder.

As an equal opportunity employer, we welcome applicants from diverse backgrounds who are passionate about health and fitness.  This is a part-time opportunity with an expected work week to include a maximum of 8 hours per week.

Key Responsibilities:

  • Weekly 45-60 minute status meeting 

  • Efficiently respond to emails and phone calls in a timely manner.  Some matters will require a 24/48 hour turnaround. 

  • Coordinate and schedule meetings, ensuring smooth communication between all parties involved.

  • Maintain and manage comprehensive contact lists

  • Create and maintain customer, vendor and employee spreadsheets, ensuring accurate and up-to-date records.

  • Organize calendars, making sure appointments and deadlines are effectively managed.

  • Conduct market research to support business initiatives.

  • Prepare presentations as required, adhering to guidelines provided.

  • Address administrative inquiries from employees and independent contractors promptly and professionally.

  • Utilize billing platforms such as Zelle, Paypal, Venmo, and Square to invoice clients accurately.

  • Process vendor and employee invoices efficiently.

Requirements and Skills:

  • Proven experience as a Virtual Assistant or in a similar role.

  • Familiarity with current technologies and proficiency in using them for remote work.(Zoom/Canva)

  • Experience with word-processing software and spreadsheets (e.g., MS Office/Google Workspace).

  • Knowledge of online calendars and scheduling tools (e.g., Google Calendar).

  • Excellent communication skills across various channels, including phone, email, and instant messaging.

  • Strong time management skills, with the ability to prioritize tasks effectively.

  • Solid organizational abilities to manage multiple responsibilities efficiently.

Other Notes:

  • This is a part time W2 role

  • Rate: $20-$23 an hour DOE

  • Email resume to: info@mindovermatternyc.com with Virtual Assistant in the subject line.